Privacy Policy

The Cambridge Board for Clinical Wellness (“the Board”, “we”, “our”, or “us”) is committed to safeguarding the privacy and personal information of our members, applicants, accredited institutions, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your information in accordance with UK Data Protection Law and the UK General Data Protection Regulation (UK GDPR).

1. Information We Collect

Personal identification details: full name, date of birth, nationality, contact information.
Professional information: academic qualifications, certifications, work experience, CVs.
Institutional information: organisation name, contact details, licences, and accreditation documents.
Technical data: IP address, browser type, and cookies when you access our website.
Payment data: limited billing details where applicable (processed securely through authorised providers).

2. How We Use Your Information

To assess applications for individual, institutional, and programme accreditation.
To issue and maintain accredited certificates, diplomas, master’s, and professional doctorates.
To verify qualifications and provide secure online certificate validation.
To communicate with applicants, members, and accredited institutions.
To maintain compliance with international quality and ethical standards.
To improve our services, website functionality, and user experience.

3. Legal Basis for Processing

We process data under the following lawful bases:

Contractual necessity – to review and manage applications for accreditation.
Legitimate interests – to maintain records, prevent fraud, and improve our services.
Consent – where you have explicitly agreed (e.g. to receive newsletters).
Legal obligation – where required to comply with applicable laws.

4. How We Share Your Data

We do not sell or trade your personal data. We may share information with:

Accreditation committees for evaluation purposes.
Partner institutions only where directly relevant to your application.
Verification platforms to provide online certificate validation.
Regulatory or legal authorities if required by law.

All third parties are bound by confidentiality and data protection obligations.

5. Data Storage and Security

Data is stored securely on servers located in the United Kingdom and the European Union.
Access is restricted to authorised personnel only.
We use encryption, firewalls, and secure access protocols to protect against unauthorised use.
Retention: personal data is retained only as long as necessary for accreditation and verification purposes, unless a longer retention period is required by law.

6. International Data Transfers

As an international accreditation board, we may transfer data outside the UK. Where we do so, we ensure that appropriate safeguards (such as Standard Contractual Clauses) are in place to protect your data.

7. Your Rights

Under UK GDPR, you have the following rights:

Access – to request a copy of your personal data.
Correction – to rectify any inaccurate or incomplete data.
Erasure – to request deletion of your data (“right to be forgotten”).
Restriction – to limit processing of your data in certain cases.
Data portability – to request transfer of your data to another provider.
Objection – to object to processing based on legitimate interests or direct marketing.

Requests may be submitted via: privacy@cambridgeboard.org

8. Cookies and Website Tracking

Our website uses cookies to enhance functionality and analyse traffic. You may disable cookies in your browser settings, but this may affect certain site features.

9. Updates to this Policy

We may update this Privacy Policy from time to time to reflect changes in regulations or our practices. Any updates will be posted on this page with a revised “last updated” date.

10. Contact Us

For any questions about this Privacy Policy or how we handle your data, please contact us at:

Cambridge Board for Clinical Wellness
Email: privacy@cambridgeboard.org
Address: 30 Bloomsbury Street, London WC1B 3QJ, United Kingdom